Meeting Roles Wheel
The meeting roles wheel assigns facilitator, note taker and timekeeper by draw, which is the simplest fix for the fact that the same person always ends up taking the notes.
Eight roles on the wheel, including a slice for no role at all.
Note-taking is the clearest example of the problem this solves. In most teams, the same person takes the notes at every meeting, and it is very often the same person for reasons nobody has ever said out loud. That pattern is well documented and it costs the person doing it real time and attention they could be spending on the discussion.
Drawing the roles removes the pattern without anybody having to name it. Spin at the start with everyone present, turn on remove-after-spin so each role goes to a different person, and the whole thing takes fifteen seconds.
The less standard roles are worth keeping. A named devil's advocate makes disagreement a job rather than an act of aggression, and someone assigned to recap at the end tends to produce a much shorter and clearer summary than the notes do.
Meeting Roles Wheel — questions
Why draw meeting roles?
Because otherwise the same person takes the notes every time, and it is often the same person for reasons nobody says out loud. A draw removes the pattern without anyone having to name it.
How do I stop one person getting two roles?
Turn on "Remove winner after spin" and put names on the wheel rather than roles, spinning once per role. Each person is drawn at most once.
Is a devil's advocate role useful?
It helps, because it makes disagreement a job rather than an act of aggression. People argue a position more freely when everyone knows they were assigned it.